Hospital foundation leaders are always searching for the most effective ways to improve healthcare fundraising results with limited staff, tighter oversight, and increasing pressure to demonstrate impact. Instead of reinventing the wheel, let’s borrow a few pages from the operational playbooks of the highest performing hospital foundations in the field.

The Association for Healthcare Philanthropy (AHP) defines a high-performing hospital foundation as being in the top 25% for net fundraising returns (revenue minus expenses) compared to peers in their specific category (such health systems, community hospitals, or academic medical centers), and which consistently deliver stronger net revenue, higher return on investment, and closer alignment with health system priorities. Notably, many of these leaders generate returns of $8 or more for every $1 invested.  

Below are five proven hospital fundraising strategies used by these AHP leaders to structure their work, allocate resources, and manage relationships for consistent, long-term results.

1. Integrate Philanthropy into the Institutional Strategic Plan

High-performing hospital foundations work with executive leaders to embed philanthropy directly into the health system’s multi-year operating and capital plans, ultimately treating philanthropy goals with the same weight as clinical growth or operational objectives.

• Sharp HealthCare Foundation integrates philanthropy into the system’s multi-year operating, cash, and capital planning process. Philanthropic revenue is projected alongside other funding sources and intentionally allocated to priority initiatives. This approach positions philanthropy as a predictable and strategic contributor to the organization’s future.

2. Use Benchmarking Data to Drive Healthcare Fundraising Decisions

To sustain this strategic growth, high-performing hospital foundations use standardized metrics to advocate for resources and prove their value to the C-suite. The AHP Report on Giving provides annual healthcare fundraising data that allows hospital foundations to compare their performance against peer institutions on metrics like Cost to Raise a Dollar, Return on Investment, and Net Fundraising Revenue per FTE.

• LifeBridge Health Corporate Philanthropy uses this type of benchmarking to articulate the "business” of fundraising to hospital leadership. By showing how they are the most profitable unit in the health system—consistently returning 8x the investment—the foundation gains the credibility needed to advocate for further growth.

3. Prioritize "Advisor-Led" Major Gift Relationships

Beyond data, high performers focus on shifting fundraising for hospitals from a transactional activity into an ongoing, relationship-based, and transformational process. This “advisor-led” approach requires development professionals to act as trusted advisors who prioritize the donor's "True North"—their passions, values, and desired lasting impact—over organizational deadlines or immediate monetary concerns.

• Cincinnati Children's uses digital tools to create personalized donor proposals that bring funding opportunities to life for each donor, enabling sophisticated engagement and customized, personalized proposals. While it’s not an AHP top-quartile foundation, the organization has been recognized for its use of advanced fundraising technology.

4. Build High-Trust Grateful Patient Programs

The most natural source for these major gifts is often within the hospital's own walls. Grateful patients account for approximately 88% of hospital donations and are the only donor group that consistently increases their giving over time, making them a cornerstone of effective fundraising for hospital foundations. High performers coordinate these programs through a partnership between development officers and physician champions.

• Baptist Health found that grateful patient gifts were significantly higher when a physician or C-suite leader participated in the cultivation process. The key is a "development-led" model where the doctor provides the medical context while the fundraiser manages the strategy.

5. Feed the Pipeline with Structured Mid-Level Programs

While major gifts are vital, foundations must also feed the pipeline with structured mid-level programs. "Missing Middle" donors who give between $1,000 and $10,000 account for 30% of individual giving revenue. High-performing hospital foundations recognize that these loyal supporters are the future of the major gift pipeline for healthcare fundraising.

• Intermountain Foundation uses donor journey data to identify signals that a mid-level donor is ready for a major gift conversation. By tracking engagement patterns rather than just gift size, they create a data-informed handoff process that prevents donors from falling through the cracks.

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How Almabase Powers High-Performing Foundations

Designed specifically for hospital foundations that use Blackbaud Raiser’s Edge NXT® or Blackbaud CRM™, Almabase provides a HIPAA-compliant platform to manage events, engage grateful communities, and automate marketing—all while keeping your "source of truth" perfectly in sync.

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Effortless Event Execution & Marketing Automation

Almabase’s event management tools are built to capture engagement signals, reduce post-event cleanup, and move qualified donors into the pipeline faster.

• Streamlined Logistics: Manage ticketing, seating, and sponsorships within a single system that syncs directly to your CRM, eliminating spreadsheets and manual uploads.
• Multi-Channel Automation: Automatically pull segmented lists from your CRM to trigger personalized emails, texts, and video appeals based on attendee behavior.

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HIPAA-Compliant Data Integrity

Almabase supports HIPAA-aligned engagement workflows purpose-built for healthcare fundraising teams and integrates directly with Blackbaud systems.

• Built-in Consent: Collect and track consent, solicitation codes, and communication permissions at the point of engagement, reducing downstream compliance work.
• Zero-Manual Sync: With Almabase’s TrueSync technology, gifts, registrations, contact updates, and engagement activity flow bi-directionally between Almabase and Blackbaud systems in real time, keeping records clean, current, and free of duplicates without manual reconciliation.

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A Secure "Grateful Community"

Almabase enables foundations to support grateful patient engagement without exposing teams to compliance risk or fragmented workflows.

• Peer-to-Peer Empowerment: Allow patient families to request and promote memorials, recovery celebrations, or grassroots fundraisers through a controlled, approval-based workflow that ensures funds are directed correctly and new prospects are identified in real time.
• Pipeline Visibility: Get a clear view of your donor pipeline so you can send personalized appeals to those who are ready to become active supporters.

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Ready to see how your foundation can work smarter? Book a demo with the Almabase team today.

Hospital foundations pour immense resources into signature galas, golf tournaments, and auctions, but without concrete data, how do you measure actual success?  

These 2026 hospital fundraising event benchmarks show hospital foundation teams how to assess event performance, improve donor experience, and convert fundraising event attendees into long-term supporters.  

To help healthcare teams bridge this gap, Almabase’s event management platform for healthcare foundations uses TrueSync integration to sync clean, real-time data directly into Raiser’s Edge NXT, enabling you to evaluate your hospital fundraising event metrics with significantly less manual effort.

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Use These Benchmarks to Validate Your Hospital Foundation’s 2026 Fundraising Event Strategy

1. In-Person and Hybrid Event Success Rates

The Benchmark: 75% of in-person fundraising events and 76% of hybrid fundraising events met or exceeded budget goals.

Why this matters: Face-to-face connection remains a reliable baseline for high-stakes fundraising, providing the space for grateful patient storytelling and high-touch donor cultivation.

How to use it:

• Set Expectations: Use these percentages to evaluate the effectiveness of your current formats and set revenue expectations for the board.
• Strengthen Hybrid Options: Consider adding digital tiers to your next hospital fundraising gala to capture donors who cannot travel.

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2. Virtual Event Success Rate

The Benchmark: 77% of virtual-only events met or exceeded goals—a massive jump from 59% the previous year.

Why this matters: There’s a common misconception that virtual events were a "pandemic-only" trend, but the data tells a different story.  

How to use it:

• Expand Reach: Diversify participation options for specialty-service audiences like oncology or cardiology programs.
• Reduce Overhead: Use virtual event formats to slash production costs while maintaining high success rates.

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3. In-Person Auction Success Rate

The Benchmark: 83% of nonprofits said their in-person auction events meet or exceed their fundraising goals.

Why this matters: Auctions are the highest-rated revenue drivers, signaling strong sector-wide confidence in their donor appeal.

How to use it:

• Prioritize High-Margin Revenue: Ensure auctions are central to your fundraising event KPIs for hospital foundations.
• Modernize the Bidding Experience: Use mobile tools to eliminate paper bid sheets and checkout bottlenecks.

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4. Golf Tournament Success Rate

The Benchmark: The average net worth of golf tournament attendees is $768,000.

Why this matters: Golf tournaments attract high-value corporate sponsors and offer predictable revenue potential and strong donor engagement.

How to use it:

• Refine Sponsorships: Expand sponsorship offerings based on industry confidence in golf events.
• Leverage Connections: Use the tournament to strengthen relationships with business leaders, physicians, and grateful patients.

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5. Budgeting for Event Technology  

The Benchmark: 39% of nonprofits plan on investing in more modern technology and automation in 2026.

Why this matters: Event technology platforms like Almabase’s reduce friction during high-emotion donor moments. Any technical barrier at check-in or bidding can break momentum and cost real revenue.

How to use it:

• Modernize Operations: Invest in registration and check-in systems that reduce lines and create a polished experience.
• Ensure Clean Data: Prioritize clean CRM syncing so donor records and follow-up workflows stay accurate.

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6. The Gen X Opportunity: Capitalizing on Peak Giving

The Benchmark: 41% of Gen X donors attend in-person fundraising events.

Why this matters: Gen X is entering their highest-earning years. Ignoring this segment weakens your future donor pipeline.

How to use it:

• Tailor Messaging: Focus on impact, transparency, and tangible outcomes to resonate with Gen X donor values.

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7. The Baby Boomer Shift: Quality Over Quantity

The Benchmark: 50% of Baby Boomer donors don’t like attending fundraising events.

Why this matters: Boomers are major donors, but half actively dislike large events. Relying on broad invitations can weaken donor trust.

How to use it:

• Shift to Micro-Experiences: Replace gala invites with clinician-led briefings, private tours, or impact-focused coffees.

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8. Engaging Mid-Level Donors

The Benchmark: Mid-level “Engagement Seeker” donors have a strong appetite for in-person involvement.

Why this matters: These donors are the most likely to respond to deeper cultivation and upgraded giving.

How to use it:

• Target Wisely: Design high-touch experiences that offer personal access to clinicians and program leaders.

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9. Stewardship as a Revenue Driver

The Benchmark: 67% of donors who were asked to give again after attending a recognition event did so, and they attributed their willingness partly to the event.

Why this matters: Recognition events are not just stewardship; they are strategic revenue drivers that reinforce trust.

How to use it:

• Intentional Follow-up: Build "ask-followed-by-event" sequences to maintain positive emotional momentum.

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10. Securing the Second Gift from Donors

The Benchmark: Only 23% of first-time donors return for a second gift.

Why this matters: Event attendees often give impulsively and drift away without a structured touchpoint.

How to use it:

• The 48-Hour Rule: Send a thank you and follow-up donor communications within 48 hours to keep the connection fresh.
• Prioritize stewardship: Invest time, staff, and budget into donor recognition experiences that strengthen relationships and lead to future philanthropic giving.  

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11. Strengthening the Donor Pipeline

The Benchmark: Healthcare nonprofits retain just 14% of new donors—the lowest in the nonprofit sector.

Why this matters: Low retention erodes event ROI. When 7 out of 10 new attendees don’t turn into repeat donors, your hospital foundation is forced into a permanent, expensive cycle of donor acquisition rather than building on previous successes.  

How to use it:

• Use Physician Connections to Say Thanks: Track these healthcare nonprofit fundraising benchmarks to ensure your physician-led updates are reinforcing impact for new event-acquired donors.

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How Almabase Helps Foundations Track and Improve Benchmarks

Evaluating your hospital fundraising event benchmarks is only possible with a clean data stream. Almabase simplifies performance management by:

• Automating Tracking: Capturing data across registrations, attendance, bidding, and giving.
• Real-Time CRM Syncing: Use TrueSync to move clean data into Raiser’s Edge NXT, removing manual entry and keeping your hospital fundraising metrics accurate.
• Centralizing Dashboards: Compare your outcomes to sector standards and fundraising event performance metrics in 2026 with one click.
• Streamlining Stewardship: Boost that 14% retention rate with automated, personalized follow-ups that are HIPAA compliant.

Ready to turn your hospital foundation’s fundraising event data into a strategic advantage for 2026? [Request a Demo]

Hospital foundations raised an average of $7.7 million in net fundraising revenue in 2024. Galas and other fundraising events played a pivotal role, with some hospital foundations raising millions at just one gala alone.

Sponsorships are the key to any event’s success, providing up to half of a gala’s operational expenses. But securing these partnerships requires more than sending mass emails and generic proposals to businesses in your region. You need an intentional strategy, thoughtful outreach, and a clear understanding of why businesses sponsor events in the first place.  

This post breaks down the most effective ways to attract high-value gala sponsorships, and how Almabase’s event and data automation tools streamline sponsor management and eliminate manual work.

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5 Ways to Attract More Gala Sponsors

1) Target Companies Most Likely to Say Yes  

Start with companies whose business goals align with your audience. Prioritize those that sponsor other community events, such as parades, golf tournaments, galas, health fairs, summer concerts, and walks or races.

Tap board members, physicians, executives, and volunteers for warm leads. Warm intros convert much better than cold asks.

Companies more likely to say yes include:

• Health and wellness–aligned organizations
• Employers with large local workforces
• Companies offering matching-gift or volunteer programs
• Vendors that service your hospital

Also, reach out to businesses that have supported your foundation in the past, and ask them to increase their support.  

2) Send Personalized Outreach to Key Decision-Makers  

Identify the right leaders in marketing, brand, or business development and ask board members or executives for warm introductions whenever possible.

Reference their recent community involvement or past sponsorships to show how their values align with your mission, and provide a brief overview of your foundation and event audience.

Close with a simple next step: a short conversation to review sponsorship levels for gala participation and the options that best match their goals. Have a hospital executive co-sign the email to elevate your outreach.  

Hi {{First Name}},

I am writing on behalf of [Foundation Name], which raises money to support the life-saving mission of [Hospital Name]. We have so much respect for [Name of Company]’s longtime support of local community initiatives, including your recent sponsorship of [INSERT INFO HERE].  
Your values align perfectly with our mission to provide compassionate healthcare to families throughout our region. That’s why I’m reaching out to ask if you’d join us as a corporate sponsor for our [NAME & DATE OF EVENT].

This popular fundraising event attracts [NUMBER] residents and business leaders to support innovative healthcare in our community. Our goal is to raise [DOLLAR AMOUNT] to fund [PROJECT].

Your sponsorship would provide high-visibility and recognition before and during the event, including potential mention in local media advertisements during [NUMBER] weeks/months of promotion.

Can we schedule a brief 15-minute call to discuss the possibilities?

Thank you for considering this opportunity to make a difference in our community.

Sincerely,
NAME
ORGANIZATION

3) Communicate the Business Value of Corporate Event Sponsorship  

Share concrete business benefits, such as logo placement, signage, digital exposure, program ads, and opportunities to engage directly with attendees. Provide brief details that help companies justify the spend and understand your sponsorship levels for gala packages:

• Audience size and demographics
• Digital and social reach
• Examples of past recognition and sponsor activations

This elevates your CTA beyond ‘support our mission’ toward the tangible marketing value they’ll receive as gala sponsors, which is essential in any corporate event sponsorship decision.

4) Know How to Thank Gala Sponsors Effectively

Thank each sponsor during the event, in follow-up donor communications, on your website, and across your social media channels.  

Send a personalized thank-you note within a few days after the event. Reference their specific contribution and show their impact with a short story, quote, or examples of the specific programs or people they supported.

5) Provide Post-Event ROI Reporting

Send a report within a week that includes total attendance, audience demographics, and every place their logo appeared, along with photos of signage and digital placements.

Add key performance numbers, such as social reach, email impressions, website traffic, on-site engagement highlights, and any notable feedback. If recognition moments or fundraising results were part of the event, summarize them.

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How Almabase Streamlines Your Events and Fundraising Strategy

Almabase brings all your healthcare fundraising events into one connected platform that syncs directly with Raiser’s Edge NXT, reducing manual work and keeping every team aligned.

Manage every event from one integrated workspace.

Centralize event metrics, attendee engagement, and sponsor activity so fundraising, marketing, and gift officers can collaborate more efficiently and act on complete data.

Market events with consistent, high-quality outreach.‍

Use branded event pages, automated reminders, and targeted email workflows to promote events without juggling multiple tools or teams.

Eliminate fragmented processes with real-time CRM syncing.‍

Sync attendance, engagement, giving data, and activity into Raiser’s Edge NXT. Provide complete, accurate ROI without manual entry.

Automate communication throughout the event lifecycle.‍

Set reminders, deliverable deadlines, staff updates, thank-you messages, and post-event recaps automatically. Consistent communication creates a polished sponsor experience.

Why Creative Fundraising Events Matter for Hospital Foundations

Rising competition for donor attention, the need for diversified revenue streams, and the growing shift toward community-anchored fundraising are changing how hospital foundations engage supporters.

Today's donors, especially younger donors, prefer experiential giving: personal, Meaningful experiences they can feel and remember. In fact, 75% of Millennials and two-thirds of Gen X say they’re  more likely to donate after a fantastic event experience.

These trends are reshaping donor engagement and nonprofit fundraising, especially as hospital foundations look for fresh healthcare fundraising ideas that spark connection and long-term loyalty.

Small fundraising events offer alternatives to traditional hospital gala ideas for hospitals and are quickly becoming a reliable way to engage donors and inspire repeat giving — an urgent problem since ​​fewer than 20% of first-time healthcare donors ever return.  

Almabase helps make your event planning, and donor follow-up easy, automated, and intuitive, with automated ticketing, branded event pages, QR check-ins, and TrueSync which ensures data that flows directly into Raiser's Edge NXT. What once took days or weeks of manual cleanup now takes minutes, freeing your team to focus on donor relationships instead of administrative tasks.

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5 Creative Fundraising Events That Deepen Donor Engagement  

Let's look at five fun ideas that can turn your fundraising event into the talk of the town, and how Almabase’s technology makes them easier, faster, and more cost-effective to execute.

1. Salon-Style Gatherings: High-Touch Donor Engagement Ideas for Hospitals

These invitation-only events, typically hosted in private homes or unique venues, create the kind of meaningful access that donors never get from a ballroom full of 300 people.

CommonSpirit's Dignity Health Foundation--Inland Empire turned its board-hosted salons into high-impact donor cultivation tools. They’ve hosted salons in unforgettable locations: a board member's airplane hangar dressed up for the holidays, an animatronics studio, and even a physician's exceptionally gorgeous home.

The results speak for themselves. CommonSpirit’s salons have attracted three major gifts, a new bequest, new relationships with donors showing major giving potential, and deeper board engagement. The team is already planning multiple new salons for FY26.

2. 50/50 Raffles: A Timeless Fundraising Tool for Hospital Foundations

Raffles remain a staple across nonprofit fundraising, and in healthcare they offer an easy entry point for supporters who may not attend a gala. They’re relatively simple and inexpensive to execute, and can be incredibly effective when you add a little urgency or exclusivity.

Manitoba-based Boundary Trails Health Center Foundation raised more than $36,000 (after paying out the raffle winner) in its winter 2025 raffle. Attractive ticket bundles kept momentum rolling—from 10 tickets for $20 up to 200 tickets for $100.

Virginia’s Martha Jefferson Hospital Foundation capped tickets at 200, sold each for $100, and offered a top prize of up to $10,000. With odds of just 1 in 200, its raffle turned into something exclusive and talked about.

3. Tea Party: Small Fundraising Events With Big Impact

High tea fundraising events reach supporters who prefer something small and elegant and are a great way to attract community leaders, long-time volunteers, and donors of all ages who appreciate tradition, hospitality, and a clear sense of purpose.

Peace Arch Hospital Foundation hosts its "Steeped in Elegance" event at a private ocean-side estate, combining a refined luncheon, themed attire, and a tightly curated guest list. The British Columbia-based healthcare foundation tied every detail back to a clear need: renovating the hospital's production kitchen to improve the quality and dignity of patient meals.

4. Craft Beer or Wine-Tasting Events

Tastings offer a relaxed atmosphere where people can socialize while staying connected to your mission. These fundraising events attract a wide mix of healthcare supporters—donors, business leaders, board members, and younger professionals who respond well to casual, social formats.

Ohio-based Magruder Hospital Foundation hosts its Grapes & Grains fundraising event at a local brewery, offering curated beer and wine tastings, guided brewery tours, food pairings, and an online auction that opened two weeks before the event. Proceeds helped the hospital foundation fund a new operating table designed specifically for hip surgeries—a direct, tangible story that donors could rally around.

5. Retail “Round-Up” Campaigns

Round-up campaigns literally meet people where they are—at the checkout counter—and keep your hospital's mission visible in daily life.

Washington-based Tri-State Hospital Foundation runs its Annual Retail Round Up every May. Local businesses encourage customers to round up or make small add-on donations at checkout. Participating retailers include local hardware stores, pharmacies, and fast-food locations.

Let Almabase Automate Your Next Hospital Fundraising Event

Creative events don’t have to create more work. Here are just some of the ways Almabase makes your events turnkey and intuitive with automation and TrueSync functionality with Raser’s Edge NXT:

• Build custom event microsites that make it easy to set up premium tables, themed seating, sponsorship packages, RSVPs, or specialty add-ons like dessert auctions.
• Automate invitations and outreach with Almabase’s AI Email Builder.
• Sync attendee data into Raiser’s Edge NXT through our TrueSync functionality. Every ticket purchase, payment, and donor interaction syncs quickly and easily.  
• Use QR-code check-ins to keep the arrival experience polished and fast, especially for upscale events where donors expect seamless entry.
• Collect payment with built-in compliance and payment processing. Payments flow through Blackbaud Merchant Services, so teams don’t have to worry about fragmented payment tools or reconciliation headaches.
• Create flexible ticketing and sponsorship bundles to offer general admission, VIP tastings, early-access pours, commemorative items, or bundled packages that drive higher revenue.

Instead of spending days cleaning data or chasing down payments, your team can spend more time building relationships, deepening donor engagement, and turning your memorable events into lasting support.

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See how Almabase helps hospital foundations automate event logistics, strengthen donor relationships, and free up staff time for the work that actually moves your mission forward.

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Every hospital fundraising event is an opportunity to turn attendees into donors. When your post-event stewardship is fast, personal, and data-driven, you’re more likely to turn one-time guests into loyal supporters.

The difference between a successful gala and a transformational one lies in your ability to turn the energy and passion of the live event into meaningful, ongoing donor support, using the right healthcare fundraising strategy and technology to make it happen efficiently and securely.

Almabase simplifies hospital foundation donor cultivation with automation tools that make every follow-up faster and more personal.

Our event management platform automatically syncs attendee data directly to Raiser’s Edge NXT, allowing you to personalize communication at scale. Built-in email, text, and video tools let your team send targeted thank-yous, impact updates, and future invitations without manual data entry or list sorting.

See how Almabase helps hospital foundations automate event follow-up for fundraising and strengthen donor relationships after every event.

Five Ways to Engage Donors After Your Fundraising Event

For more than a decade, Almabase has helped hundreds of nonprofit organizations plan successful events and turn them into long-term donor relationships.

These are five of the most effective steps we’ve identified to turn event attendees into loyal donors.

1. Capture and Sync Attendee Data for Effective Donor Pipeline Management

Almabase’s Raiser's Edge integration for hospital foundations ensures all data flows accurately and securely.

Registration details, ticket purchases, donations, and check-ins flow directly into donor profiles—no spreadsheets required. And automatic tagging of attendees by type (sponsor, bidder, volunteer, or first-time guest), makes it easy to segment your list and send more personalized follow-up communications.  

2. Send Same-Day Thank-You Notes to Fundraising Event Attendees  

Send a thank-you email to all attendees the same day as the event. Call or send handwritten notes to top supporters within two days.

Personalized, automated donor follow-up ensures your hospital foundation stays top-of-mind after every event. Almabase’s AI Email Builder makes it easy to personalize messages by participation type, such as table sponsor, auction bidder, or volunteer, and cuts creation time from 20 minutes to less than one.

3. Personalize the Next Touchpoint

1 Week Later: Segment by engagement level and tailor your donor outreach accordingly.

• First-time attendees: Share a quick “what your participation made possible” highlight and invite them to learn more about your foundation by sharing a link to a video or blog post.
• Returning guests: Send an impact story and a gentle recurring-gift invitation.
• Major prospects: Schedule a personal call or a handwritten note from leadership.

By tracking attendee behavior in real time (donated $0 vs. $100+, purchased add-ons, checked in), Almabase automatically triggers personalized, behavior-based outreach.

Our multi-channel automation keeps your message consistent across email, SMS, and print. Outreach remains timely, relevant, and aligned to each supporter’s engagement level.

4. Show Fundraising Event Attendees Their Impact  

2 Weeks Post-Event: Send a concise “Event Impact” email that demonstrates what their participation accomplished. Share event photos, total funds raised, and a powerful patient story to highlight impact: “Your support helped raise $250,000 to expand the neonatal ICU.”

Use storytelling to build emotional connections and trust—two essentials in healthcare fundraising success.

Add a next-step call-to-action. For example:

• “Sign up for updates about funded projects.”
• “Watch a short video on how your support is saving lives.”
• “RSVP for our next healthcare fundraising event.”

Almabase’s partnership with Storyraise simplifies this kind of impactful outreach. By enabling digital donor reports with visuals and video, we help hospital foundations create interactive updates that show donors their impact and deepen donor engagement over time.

5. Keep the Connection Going to Retain More Fundraising Event Attendees

4 Weeks Post-Event: Send a short survey to capture feedback and insights you can use to personalize future outreach. Then, transition attendees into your ongoing donor communications so they continue receiving impact stories and invitations year-round

Almabase automates this process through our healthcare donor management software, built to link event and donor data in real time. With TrueSync for Raiser’s Edge NXT, every interaction—whether a gift, registration, or memorial campaign—is instantly reflected across systems, eliminating manual updates and ensuring staff always have a current view of each supporter’s activity.

Using Almabase’s Grateful Community Engagement tools, families and patients can easily create memorial or gratitude campaigns to honor loved ones, invite others to give, and keep supporters emotionally connected to your mission throughout the year

These HIPAA-secure features empower healthcare foundations to strengthen long-term relationships, unify event and donor data, and build a sustainable culture of gratitude across every touchpoint.

Built for Hospital Foundations

Hospital foundations need secure, compliant technology that simplifies post-event stewardship. Almabase is fully HIPAA-ready and SOC 2 Type II certified. Almabase’s Raiser’s Edge integration helps hospital foundations maintain real-time data accuracy and compliance.

By connecting every registration, check-in, and gift directly to Raiser’s Edge NXT, Almabase helps hospital foundations convert fundraising event attendees into donors, ensuring every event fuels long-term engagement and sustainable growth through automated donor follow-up and smart segmentation.

Your fundraising team just spent 40 hours planning a successful gala that raised $250,000. Now they'll spend another 40 hours manually entering guest lists into spreadsheets, reconciling payments across multiple systems, and sending individual thank-you emails.

This is the hidden cost of manual event workflows. While manual processes might seem like a cost-saving measure, they drain staff time, increase error rates, create HIPAA compliance risks, and pull your team away from what matters most: building donor relationships.

Hospital fundraising teams lose nearly five hours every day to these repetitive tasks. Almabase's fundraising event management software eliminates manual data entry, keeps Raiser's Edge NXT data in sync, and can save hundreds of staff hours each year.

Five Hidden Costs of Manual Gala Operations

Hospital fundraising teams rely on galas and events to fund critical programs, but manual processes drain staff time, increase the risk of errors, and make it harder to measure results accurately.

Here are just five ways your hospital foundation loses opportunities, revenue, and time by relying on outdated manual processes to manage your galas, golf tournaments and other fundraising events.

1. Lost Productivity from Redundant Data Entry

Manual workflows force staff to re-enter information across multiple systems — CRMs, payment systems, spreadsheets, and more. One analysis found that nonprofit staff spend up to 50 percent of their time on manual data entry. This kind of work is boring, wasteful and can lead to burnout.

Almabase’s TrueSync™ integration with Blackbaud Raiser’s Edge NXT and Blackbaud CRM reduces manual handling of sensitive records while maintaining clean, consistent data across systems.

2. Missed Revenue from Human Error

A gala can generate thousands of data points, from attendee names and guest additions to dietary preferences and sponsorship tiers. That leaves too much room for error, since there are errors in about one percent of manual data entry keystrokes.

The result is delayed or missed donations and inconsistent communications—a major turnoff for donors. These mistakes often ripple downstream, leading to inaccurate reports and missed follow-ups that weaken donor trust.

3.  Less Time Cultivating Donors

Every hour spent on repetitive administrative work, like re-entering event registrations or sending one-off acknowledgments, detracts from opportunities to build meaningful donor relationships, plan strategic campaigns, and focus on high-impact activities that drive ROI for your organization.

4. Staff Burnout and Turnover

Nearly 75% of nonprofits report persistent job vacancies tied to heavy workloads and manual processes. But one study found that turnover drops significantly when organizations shift away from the soul-sucking “busy work” of manual processes.

5. Compliance and Data Risk

Many third-party vendors aren’t HIPAA-compliant or won’t sign BAAs—making them risky for fundraising for healthcare. Almabase’s HIPAA-compliant event registration platform is designed specifically for healthcare foundations, maintaining data security and compliance while integrating seamlessly with Raiser’s Edge NXT.

Almabase Helps Hospital Foundations Streamline Fundraising Events

Trying to manage event registration, ticketing, and communications manually creates major inefficiencies.

Almabase’s event management software gives hospital foundations a single, HIPAA-compliant event registration software solution to handle every step from setup to stewardship.

For teams used to navigating disconnected tools, the results are immediate: faster event setup, fewer errors, and greater visibility into event ROI. Dashboards track participation, sponsorships, and giving in real time, helping staff quickly identify top prospects and follow up while engagement is fresh.

Key Benefits:

• TrueSync™ Raiser’s Edge Integration: Automatically updates guest, ticketing, and payment data in Raiser's Edge NXT in real time, eliminating duplicate entry. Teams can save up to 40 staff hours by automating check-ins, receipts, and post-event updates for big events like galas and golf tournaments.
• Event Platform with Reporting Tools: Schedule invitations, reminders, and thank-yous directly within the platform—no spreadsheets or third-party tools required.
• HIPAA-Secure Event Ticketing Software: Collect and manage sensitive donor or patient data safely with full SOC 2 Type II, HIPAA, and ADA compliance.

Almabase’s ticketing software for healthcare simplifies operations and keeps all event data connected to Raiser’s Edge, allowing fundraisers to spend more time on what matters—strengthening relationships and driving impact in healthcare fundraising.

Event Management Software That Powers Hospital Fundraising    

Hospital foundations juggling multiple systems from spreadsheets to payment platforms and CRMs often leave staff buried in administrative work instead of engaging donors. Almabase eliminates that burden by creating a single, accurate source of truth so teams no longer need to chase down lists or reconcile records after every gala.

By automating event ticketing and maintaining HIPAA secure event registration, Almabase helps foundations run compliant, efficient, and mission-focused events that fuel sustainable fundraising for hospitals.

See how Almabase's fundraising event management software helps hospital foundations save hours, ensure compliance, and raise more funds.